21 AI prompts for the jobs that actually eat your week
Not “write me a blog post”. Chasing an unpaid invoice without souring the relationship. Replying to a review that stung. Turning a rambling voice note into an actual list of things to do. Talking yourself out of a bad idea before it costs money.
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The prompts I actually use to run a business
Not "write me a blog post". Real jobs: chasing an unpaid invoice without souring the relationship, replying to a bad review, turning a voice note into an action list, stress-testing a price rise. Copy, paste, change the bits in braces.
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1Winning the job
Turn a rough job note into a professional quote
I run a {business type}. Turn these rough notes into a clear, professional quote email to a customer. Keep it under 200 words, confident, no jargon, and end with one clear next step.
Notes: {paste your notes}
Follow up on a quote that's gone quiet
Write a short, friendly follow-up to a customer who asked for a quote {X} days ago and hasn't replied. Do not apologise for chasing. Give them an easy way to say no. Under 90 words.
Answer 'why are you more expensive?'
A customer says a competitor quoted {£X} less. Write a calm reply that explains what's included in my price without rubbishing the competitor or dropping my price. Under 120 words.
Write a job-won confirmation that reduces no-shows
Write a booking confirmation for {job type} on {date}. Include what I need from them beforehand, how long it takes, and what happens if they need to rearrange. Warm but precise.
2Getting found
Write a Google Business Profile description
Write a 750-character Google Business Profile description for a {business type} in {town}. Lead with what we do and who for. Natural mentions of {service 1}, {service 2}. No marketing clichés, no 'we pride ourselves'.
Turn one job into a local SEO page
I did this job: {describe}. Write a 400-word page for my website about this type of work in {town}. Written for a customer deciding who to call, not for Google. One clear call to action.
Generate 20 questions customers actually ask
List the 20 questions a customer would genuinely type into Google before hiring a {business type}. Rank by how close the question is to being ready to buy.
Rewrite a page title and description
Here's my current page title and meta description: {paste}. Rewrite both so they'd actually get clicked in search results. Title under 60 characters, description under 155. Say what we do and give a reason to pick us.
3Reviews and reputation
Ask for a review without being awkward
Write a text message asking a customer for a Google review the day after I finished {job}. Under 40 words. Sound like a person, not a system. Include a spot for the review link.
Reply to a bad review
Write a reply to this negative review: {paste}. Stay calm, do not argue, acknowledge what's fair, offer to fix it offline. Remember future customers read this, not just the reviewer. Under 100 words.
Reply to a good review without sounding like a bot
Write three different short replies to this positive review: {paste}. Each should sound like a different real person wrote it.
4Admin that eats your week
Chase an unpaid invoice without damaging the relationship
Write a payment reminder for an invoice {X} days overdue for {£amount}. Firm, friendly, no passive aggression. Make it easy to pay. Under 80 words.
Turn a messy voice note into an action list
Here's a transcript of me talking through what happened today: {paste}. Pull out every action, who it's for, and anything with a deadline. Flag anything I said I'd do but didn't give a date for.
Write a job description that gets decent applicants
Write a job advert for a {role} at a {business type} in {town}. Be honest about the work, say the pay, and cut everything that sounds like every other advert. Under 350 words.
Summarise a long email thread before you reply
Summarise this email thread into: what's been agreed, what's outstanding, who owes what, and what I should say next. Thread: {paste}
5Content without the slog
Turn one job into a week of social posts
I did this job: {describe}. Write 5 short social posts about it. Different angle each time: the problem, the fix, a mistake to avoid, a question to the audience, and a before/after. No hashtags-stuffing, no emojis.
Write a newsletter in your own voice
Here are three things that happened in my business this month: {list}. Write a short customer newsletter about them. Conversational, useful, one soft call to action at the end.
Turn a blog post into an email
Rewrite this blog post as a 200-word email that gets the point across without needing the reader to click: {paste}
6Thinking it through
Stress-test a price increase
I charge {£X} for {service} and I'm thinking of going to {£Y}. Argue against it. What would I lose, who would leave, and what would I need to change to justify it?
Find the bottleneck
Here's how a job flows through my business from enquiry to payment: {describe each step}. Where am I most likely losing money or time, and what's the single cheapest thing to fix first?
Write the case against my own idea
I'm planning to {idea}. Give me the strongest honest argument against doing it, assuming I'm the kind of person who talks themselves into things.
Want these run for you instead of by you?
Prompts save minutes. Wiring them into your business so they run without you saves days. That is what I do.
Why these are different
Most “AI prompts for business” lists are written by people who have never run one. Three hundred prompts, all variations of the same thing, none of which touch the work that actually fills your day.
Every prompt here came out of a real job. They have gaps in braces because they are meant to be edited, not admired. Copy them, change the bits in braces, paste them into whatever AI you already use. No tool to buy, no course to sit through, no account to make.